Creating Purchase Order Vouchers
Policy, Training & Related Pages
Purchase order vouchers are vouchers paid against a purchase order. Most commonly, PO vouchers are used by Procurement Initiators to pay a vendor against their invoices for PO-based goods or services.
To make a payment toward a purchase order, visit the Pay dashboard in the CU Marketplace to create a PO voucher. A voucher cannot be withdrawn by the Procurement Initiator after it has been submitted.
Payment Process
Visit the Pay dashboard in the CU Marketplace and select Create a PO Voucher from the dropdown. Search by PO number to open a new voucher.
The submission of a PO voucher to pay against an invoice is proof of receipt of the good or service. The only supporting documentation needed to attach to a PO voucher is the invoice from the vendor.
For more detailed instructions of how to create a PO voucher, view the PO Voucher job aid.
To request a rush payment, select the associated checkbox when creating the voucher and enter a reason for the rush request in the provided data field. Failure to include an appropriate reason will result in the rush request not being honored.
Contact the Finance Service Center to learn more about acceptable reasons for rushed payment requests.
If an Ad Hoc Approver needs to be added to a voucher, navigate to the Summary page of the voucher and look for the Ad Hoc Approver field. Click the Add button.
A small window will appear where any Approver can be searched and added to the voucher as an Ad Hoc Approver.
Multiple ad hoc approvers can be added and assigned to different steps in workflow or the same step as the first Ad Hoc Approver. After adding one Ad Hoc Approver, find the Add, Edit, or Delete field next to the new approver to manage the workflow.
Vendors are automatically paid according to the default payment method set up in their PaymentWorks profile. If they need to change their default payment method, they need to edit their PaymentWorks profile.
Visit the Vendor Management section to learn how.
Use the Comments feature to request a one-time alternative payment method if different from the default payment method.