Vendor Management (VM) is a department within the Office of Procurement Services responsible for authenticating, updating, and verifying suppliers while adhering to the policies and procedures set forth by Columbia University. The VM team supports building relationships with Schools and departments, providing quality service at every level and are available to help resolve any vendor issues that may arise.
The Vendor Management Team is currently auditing new and resubmitted vendor registrations (NVRs) submitted from 7/14/25 through today's date.
Vendor Management Policies
Vendor Gift and Invitation Policy
The following provides policy guidance regarding vendor gift-giving and invitations to attend vendor-sponsored events and purely social events.
Payments to Foreign Nationals and Entities
Nonresident aliens doing business with the University are required to provide a completed and signed Form W-8* or along with evidence of immigration status. Foreign entities doing business with the University are required to provide a completed and signed Form W-8. These forms must be received before payment will be issued to such individuals or entities.
Procurement Document Images as Document of Record
Pursuant to Columbia University’s Records Retention policy, this policy establishes electronic images of documents provided as supporting documentation for Accounts Payable, Purchasing, and Vendor Management transactions as documents of record for Procurement Services and the University.
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Hover over the Buying, Paying, Vendor Management, and Forms & Documents menu headers at the top of the page to find all Procurement pages in one location.
