Buying and paying for goods and services involves identifying appropriate suppliers and purchasing methods that meet the operating needs of Columbia schools, programs, and projects, as well as processing University payments for purchases, expenses, and awards.
Paying in the CU Marketplace
Columbia conducts the majority of its paying in the CU Marketplace, a procure-to-pay system where users can express order and auto-invoice for goods from more than 30 Catalog Suppliers. Make payments for purchases by creating vouchers, or submit Candex requisitions to pay honoraria and/or related reimbursements to individuals.
Click the CU Marketplace logo at right to launch the system.
Central AP Auditing & Approval Timeline
Accounts Payable works to maintain no more than 5 business days for voucher audit approvals, and within 2 business days for Concur expense reports. This backlog is based on when Central AP receives a fully approved vouchers or expense reports with documentation from the school/department.
This backlog is subject to seasonal fluctuations that may result in a longer voucher review timeline.
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Accounts Payable Policies
Change Order Policy
Changes in a previously dispatched purchase orders (POs) are to be completed through the use of a change order.
Purchasing Terms and Conditions
This offer is subject to immediate acceptance and unless so accepted, COLUMBIA reserves the right to cancel.
Procurement Mechanism Policy
Provides guidance to faculty, staff, students, and others with respect to the use of purchase orders and other mechanisms to purchase goods and services on the University’s behalf for business purposes.
Competitive Procurement Policy
Competitive procurement provides guidance to ensure that all procurement activity meets applicable regulatory requirements and that the University maintains a competitive sourcing environment.
Procurement Receiving Policy
Guidance and instructions to faculty, staff, and others with respect to goods and services that require receiving, either prior to or in conjunction with a PO-based payment.
Construction Procurement Policy
Central Purchasing is responsible for reviewing construction purchases for compliance with Procurement Office procedures for issuing purchase orders as well as other University policies.
Haven't Found What You Need?
Hover over the Buying, Paying, Vendor Management, and Forms & Documents menu headers at the top of the page to find all Procurement pages in one location.
