Accounts Payable Invoice Automation (APIA) Pilot

The pilot will be implemented in phases throughout early Fall 2026. The groupings for each phase represent approximately equal weekly invoice volumes expected at scale.

The following Schools and business units will take part in Pilot Phase 1 beginning Tuesday, September 1st:

• A&S Core - Academic

• Engineering

• Dental

• Columbia College

• Climate School

• School of Law

The following Schools and business units will take part in Pilot Phase 2, which will begin approximately 2-3 weeks after Phase 1:

• Mailman

• Finance

• CUIMC Admin

• Business School

• Athletics

• School of Professional Studies

• A&S Core - Interdisciplinary

• Libraries & Info Services

• Zuckerman Institute

• School of Journalism

• Office of Alumni and Development

• School of Social Work

• School of Nursing

The following School will take part in Pilot Phase 3, which will begin approximately 2-3 weeks after Phase 2:

• Vagelos College of Physicians & Surgeons

Invoices will be sent to a central mailbox from which they will be digitized (electronically created) using artificial intelligence (AI). Invoice data is extracted and transposed into voucher documents in the CU Marketplace with the original invoice included as an attachment. 

In the CU Marketplace, departmental Procurement Initiators will review the voucher, add or update details as needed, confirm that goods or services have been received, and then submit the voucher to the Financial Approval step in workflow. 

Procurement Initiators will no longer have to manually create vouchers via data entry, which saves them time.

Procurement Initiators will still be responsible for confirming that goods and/or services have been appropriately received. They will still add more details to the voucher, such as ChartStrings for non-PO vouchers. They will attach additional documentation or insert ad-hoc approvers when needed.

Financial Approvers also remain responsible for ensuring the purchase is appropriate and within departmental policies and budgets.

The Office of Procurement Services is targeting a go-live for the University community after the pilot phases are successfully completed. This will occur sometime later in Fall 2026.

More information will be released to the University community once the go-live date is confirmed. 

Change Advisory Committee

Andrew Keen Alumni & Development [email protected]

Josh Sakolsky Arts & Sciences [email protected]

Melissa Rivera Arts & Sciences [email protected]

Kelly Tiedemann Athletics [email protected]

Anna Wojnarowska Business [email protected]

Rodbert Ellis Climate School [email protected]

Lisa Connolly Climate School [email protected]

Yesenia Capellan Climate School [email protected]

Christian Molina College [email protected]

Barbara Rosenberg CUIMC [email protected]

Susan Liquori CUIMC [email protected]

Nubia Deleon Dental [email protected];

Theresa McKenzie Engineering [email protected];

Malcolm Thaxton  Engineering [email protected]

Helen Chung Finance [email protected]

Raquel Marin Finance IA [email protected]

Will Hammond Finance IA [email protected]

David Lieu Finance [email protected]

John Hannon Finance Service Center [email protected]

Natasha Genodman General Counsel [email protected]

Tanya Mottley Journalism [email protected]

Anna Lynch-McNamara Law [email protected]

Diana Gurevich  Law [email protected]

Nicole Ogden Libraries [email protected]

Henry Lee Nursing [email protected]

Wayne Tang Surgery [email protected]

Milko Milkov Professional Studies [email protected]

David DeClercq Public Health [email protected]

Reina Burdie Social Work [email protected]

Ed Johnson Zuckerman Institute [email protected]