Paying in the CU Marketplace

For all purchases from UwPA Suppliers and Non-Catalog Suppliers that require a purchase order, users must complete a Non-Catalog Goods and Services Request Form. 

After a purchase order has been created and approved and the invoice is received, pay the invoice by creating a PO voucher. Attach any necessary documentation as well as numbers associated with relevant contract records in the system.

For more detailed instructions, visit the Create a PO Voucher page.

Some goods and services, including Off-Site and On-Site Events and Catering and select service providers like fine artists and writers, do not require a requisition and purchase order via the Goods and Services Request Form. Instead, a contract is all that is required to authorize a purchase.

These purchases are paid for by creating a Non-PO Voucher. An approved Payment Reason, an invoice, and additional documentation, such as a Statement of Work for services, will be required for Accounts Payable to process the voucher accurately. 

For more detailed instructions, visit the Create a Non-PO Voucher page.

Wire transfer is a disbursement method. Wire transfer payments are a separate process from payments by check or direct deposit so there are a few different procedural steps. It is also important to note that payments by wire transfer are restricted to a limited set of circumstances and the ability for a vendor/payee to receive payments via wire transfer must be approved by Vendor Management in Procurement Services.

There are three types of wire transfer transactions:

• Domestic payments via wire transfer
• Foreign payments via wire transfer
• Fund transfers from one University managed bank account to another via wire transfer

Domestic Payments

1. Department receives an invoice or other payment request.
2. Department creates voucher and adds request in the Comments to pay by wire transfer. If Comments are not added, all payments will be sent to the default payment method on file with the vendor in PaymentWorks.  
3. Submitted vouchers are routed to approvals workflow.
4. Approved vouchers are sent to the Cash Management team in Treasury to complete the wire transfer through one of the University’s banking partners.
5. During the next daily pay cycle, approved vouchers disbursed via wire transfer will have the “wire advice” approved, which will post the expense to the General Ledger.

Foreign Payments

1. Department receives an invoice or other payment request.
2. Department completes Wire Request Form, prints out, and attaches as supporting documentation to the voucher.
3. Submitted vouchers are routed to approvals workflow.
4. Approved vouchers are sent to the Cash Management team in Treasury to complete the wire transfer through one of the University’s banking partners.
5. During the next daily pay cycle, approved vouchers disbursed via wire transfer will have the “wire advice” approved, which will post the expense to the General Ledger.

Select payments to individuals are processed through Candex, a third-party payment vendor available in the CU Marketplace:

• Select one-time payments to participants of human subjects studies
• All honoraria and related expense reimbursement recipients

After completing a Candex Requisition Form and attaching all necessary documentation, the requisition is submitted into workflow and reviewed by Central AP. Payments are processed electronically.

For more information about requirements and instructions for payees receiving payments, review the page Making Payments With Candex.

On the Pay dashboard in the CU Marketplace, instead of creating a voucher you can select from the dropdown to create receipts.

• Quantity Receipt
• Cost Receipt

This feature is used for certain receiving purposes. When buying from a Catalog Supplier, the CU Marketplace will notify when a receipt is required.

Review the Receiving policy or the job aid on Receiving in the Marketplace.